Understanding the Fields:

artAttendant is your solution to a cloud-based art database. Uploading artwork on artAttendant is intuitive. Below is step by step instructions on each basic section of the site. Join us today to start preserving your artwork legacy.

Privacy Notice:

All information fields listed above the Private Details section will be visible if an artwork is saved as Public. It is important to have private information such as costs listed only in the Private Details area.

Here is a brief explanation for FAQ regarding the artwork fields. If you need personal help please contact us.


If you are choosing to save a work as Public, populate the Description field with content that you want the world to see – such as a list of exhibitions in which the artwork was included, a descriptive paragraph about the artwork or an artist statement, or specify if this artwork is in a private or public collection. It is important to get permission from anyone purchasing your work prior to publishing any identifiable information. We recommend populating private collector information in description with “private collection” as a default. We also recommend using content keywords in your public description to maximize visibility. See the “Tips and Tricks for Selling” article for more detailed information. Tell your story. This is your opportunity to form a deeper connection with your audience.


Populate the signature field with any descriptive information regarding location, year, signature location, etc., for example, “signed and dated on front lower right.”

Inventory ID:

An inventory number for each artwork in your archive is recommended. If you do not currently have an inventory number system in place, you can set this to automatically populate in your Profile.

Private Notes:

The Private Notes area is the perfect area to record information about production or purchasing or anything else you want to save with your record but do not want to reveal to your public audience. If you are tracking additional costs (shipping, framing etc.), we recommend recording the breakdown here.


Location is a great way to keep track of where the artwork is located. We recommend you populate this information in a consistent way. For example Studio, Home/State, or On Loan/Name etc. Stay consistent to easily identify the information in Table/Data View.

Purchased From:

The Purchased From field helps collectors keep track of where they made a purchase. If you are using this platform as a studio archive, use this field for other purposes such as an editable open field to create custom sorts.

Consigned To/Sold To:

This field helps collectors keep track of where artworks are placed. If you are using this platform as a collector archive, you can use this field for other purposes.


Cost is either the price you paid to purchase an artwork or the cost of producing the artwork. We recommend populating this field with the total cost of purchase or production. Keeping an itemization of these costs such as shipping, custom crating, materials etc. is a great idea and we recommend you itemize these costs above in the Private Notes section.

Retail Value:

As an artwork increases in value, you will need to update the Retail Value field. We recommend updating this information periodically so that the total value of your collection is current.

PDF Upload:

The PDF Upload is a perfect place to save insurance appraisals, purchase receipts, production receipts, sales record, press articles that relate to the record, consignment forms or anything else you wish to have documented in association with the artwork. You can save multiple PDF files.

You can Save as Private for your collection only or Save as Public to share in Discover. Select for sale and or for loan for Discover listings or simply save as public for artworks that should be visible but not for sale or loan.

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